Why QuickBooks? – Your Business Can Grow & Thrive with QuickBooks

Image of Sears, Roebuck & Co., ChicagoAs an accounting professor, a business owner, and a 15-Year QuickBooks Instructor – I completely endorse and recommend Intuit’s amazing and powerful QuickBooks Accounting Software.

Why Use QuickBooks? QuickBooks Accounting Software is “hands-down” – the best business accounting software that is adaptable to many types of small and medium-sized business operations. You can use QuickBooks a mom and pop convenience store to a 100-employee $25 million business with a software package that cost about $300 in the retail packaging to as low as $100/year if you choose QuickBooks Online “cloud” Software As A Service (SAAS) version.

Pre-Customized Versions of QuickBooks Available

QuickBooks is specifically designed to be flexible and adaptable to a wide range of small to medium sized businesses. With some prior experience, you can easily customize QuickBooks to work the way you want right out of the box or online (cloud accounting). Are you aware that QuickBooks has a variety of its famous accounting packages specifically set-up cleverly for a variety of sectors such as: contractors, retailers, health care professionals, and non-profit organizations?

Why is QuickBooks the World’s Favorite Business Accounting Software?

Why Use QuickBooks – – QuickBooks is used by the vast majority of worldwide business owners! It’s simple. QuickBooks software is inexpensive, easy to use, keeps track of sales, income, expenses, daily transactions, paying bills and employees, sending out estimates, sending one-time invoices, automatically creating and sending out recurring invoices, downloading your checking account data directly from your bank — thus syncing and reconciling all your data across various and critical financial accounts.

Huge Installed Base of QuickBooks Users – Worldwide!

Orange County IRS Levies Why Use QuickBooks ? – QuickBooks is a reliable and proven product with 100’s of thousands of businesses around the world as regular users of QuickBooks. The “installed base” is huge. With software that has a huge installed base, there is a corresponding large number of QuickBooks expertise to call upon when needed in every city, county, state and country to help you when you require assistance!

QuickBooks Expert — like Eugene Palovik 714-863-7857 — who has been teaching QuickBooks to college-aged students since 2001 is one such QuickBooks GUY you’ll want on Speed Dial! Gene is the Orange County QuickBooks GUY you will want to help you do your initial setup if you have an ongoing business or some complexities to your accounting. Gene can also train you or your employees every so often —maybe at a quarterly closing, or end of year close and tax return time. For those of you who have QuickBooks up and running, but there are obvious little issues making you uncomfortable, you can ask Eugene to drop in for a 4-hour “QuickBooks Tune-Up.”

Get Paid Faster with QuickBooks Online Invoicing & Payments

QuickBooks was designed help any business make their workflow fast and intuitive (i.e. Intuit). This is even more true if you migrate your useage to the QuickBooks Online version. As for being paid faster, emailing your invoices immediately — with no time lost waiting on slow and expensive USPS snail mail — provides you the ability to be paid seconds after your invoice is received. I know! I do it all the time…

QuickBooks simplifies and streamlines the process of getting paid. The ability for your client to pay you using a credit or debit card while you are talking to them on the phone and send your invoice to your client during that phone conversation simplifies life immensely. No more waiting to receive the check which is said to be in the mail! I recommend to all my clients that they use email invoicing for ALL invoices. I also recommend to all my clients to offer the option to pay you online by having a credit card processor connected to your QuickBooks Accounting software. If you are not set up with a credit card processing merchant account, Eugene make you a couple of suggestions.

Get Paid Faster using QuickBooks Online Invoicing

Pay your Bills Faster & Easier — Do All Your Banking Online

Link your bank account to QuickBooks Accounting – and you are ready to pay your bills without buying or addressing envelopes; without buying and printing labels, without buying reams of paper; without buying half dollar postage stamps; without buying expensive printer-ready checks, or printing any more paper checks than necessary. You just “write checks” in QuickBooks as you normally do, then click a button and your participating bank does the rest as a convenient service for you!

Between QuickBooks & a Mobile Banking APP — You’ll Never Visit a Bank

SAVE the Rrees – Use Electronic Invoices

These days, a busy business owner need not ever drive to his or her local bank again!  No longer is a daily bank visit an unnecessary waste of tour valuable time or vehicle expense… These days, most of my own clients as well as most of my client’s customers pay their invoices for products or services online after receiving a emailed QuickBooks Invoice. Sure, there will always be a few clients who will insist on sending checks, but that is a small percentage. Even when your clients send you paper checks there is still NO NEED to make a bank run! Virtually every BIG U.S. bank has a smartphone APP that allows you to deposit those few checks from your desk virtually instantaneously. Me? l get a couple of paper checks each week which my Samsung Android phone makes quick deposits to my bank with phone and email confirmation. Given just those 2 checks a week, that saves me 100 round-trip drives to the bank each year! Think about that! In less than 2 minutes I can deposit 1 or more checks from my desk and they post the same day.

I’m a GREEN Sustainability Person Now!UPSHOT – I’m a GREEN Sustainability Person Now! I’m not a “tree hugger” by any stretch, buy now I can boast of my smaller carbon footprint by simply using QuickBooks Email Invoices and my Smartphone to deposit checks to my business bank account!

SAVE the Tree – Choose Paperless Bank Statements

Online banking also affords you the GREEN option to download your monthly statements —all of your data— from your participating bank EXACTLY as it is on your statement — directly into your QuickBooks data file. That saves you DAYS per year! Seriously. Hours per month! And it makes for easy bank reconciliation. Just a decade ago, you had to enter each debit and credit into your accounting software, and then Murphy’s Law would bite you in the butt… You’d enter $23.89 when it should have been $28.89 turning a 5-minute monthly bank statement reconciliation into an hour-long snipe hunt! No more! And…, if you are a one man or woman operation — busily running your day to day operation and forget to “connect QuickBooks to your bank” and sync your data, each month, don’t fret, you can often download and sync-up 4, 6 or even 12 months of your bank data into your QuickBooks Accounting data file all at one time — in minutes.

QuickBooks Makes Life Easy and Running a Business Fun

No matter if you are a start-up, working from your home – or a long-established business, QuickBooks accounting software can make your life so much easier. QuickBooks can automate daily, weekly, and monthly tasks. QuickBooks is “Johnny-on-the-Spot” when you need to know what’s going on —financially— with your business. QuickBooks reports and grafts immediately show you Who are your best clients; what products or services account for most of your sales, and products or services earn you the greatest profit. Moreover, QuickBooks, if kept up-to-date, makes filing all those annoying government forms simple and routine.

Powerful… Insightful — Those Amazing Reports & Graphs!

accounting software can make your life so much easier

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Retail Software –or– QuickBooks Online?

On-Premise Accounting – QuickBooks can be purchased in the retail box and used on a particular computer as a stand-alone software program, or installed on a small office network by getting the appropriate license for any number of authorized users in your office. This is the way that millions of businesses have implemented QuickBooks over the past decade. Such installed accounting software is referred to as an “on-premise accounting” solution.

QuickBooks Online – Cloud Computing is the E-Ticket Ride!

Software-as-a-ServiceSoftware-as-a-Service (SAAS) – QuickBooks Online (AKA: QuickBooks Cloud Computing) is more than able to do all the tasks that the traditional “on-premise accounting” software can do and EVEN MORE! BTW, if you are not my age, ask your parents or grandparents what “E-Ticket Ride” means. Recently I had to explain “going postal” to a 23 and 27 year old at a birthday dinner! Sorry about that. No matter if you are the smallest start-up, or an established business with a 100 employees, QuickBooks online might be the best selection for you to choose. QuickBooks Online is filling the very competitive space of “software-as-a-service” (SAAS) rather than software as a product that you might pick up a Retail copy at your local Costco.

QuickBooks Online is so darn Flexible!

QuickBooks Online can be accessed anywhere on the planet – from any computer, phone or tablet. You can work at the office, go home, log in and everything you did at “the office” up-to-date without lugging a series of thumb drives back and forth that was the “standard” just a few years back. What a nightmare that was! Using cloud computing, there are no data files to hand carry on a thumb drive to update one computer to another remote computer. There is only the ONE master data file “in the cloud” accessible from anywhere by as many people as you grant access. Data security, and backup are proven to be more reliable than the most careful person can do on their own.

THe Shortcomings of the Retail Box Software

Problems of the Retail Box Software – If you operate out of an office, have employees, maybe you now have a server in your office. No matter if a single computer or a server the same question can be asked… What happens when –not IF— your computer or server’s hard disk crashes? Did you or your IT person really back up your data? How long before you get your computer or server up and LIVE again? Until QuickBOoks Online (cloud computing) became an option there WERE NO “shortcomings.” The online version of QuickBooks changed the landscape – dramatically.

QuickBooks can be a mixed blessing! – You will become very dependent on your QuickBooks Software as a powerful daily tool to get cash in the door, invoices out, run payroll, check inventory, answer customer questions. You will fall in love with it, and then if it isn’t accessible when a HDD or computer crashes, you’re devastated for days or longer. The trend starting about 2011 and increasing yearly is for you to pass on the on-premise-accounting-solution (retail software in a box) and take full advantage of the software-as-a-service QuickBooks Online Service.

Having Me Help You Can Be Far LESS EXPENSIVE — If That is Even Possible

If you choose QuickBooks Online Cloud Accounting it is far easier for me to help you. When you will occasionally need the services of an 27-year experienced accountant and 15-year QuickBooks Instructor to assist you with your Schedule of Accounts, quarterly government reports or some “accounting emergency,” you can simply allow me access to your QuickBooks Online Account, without the need and extra expense for me to drive to your home or office.

No need to pay me for 2 hours (including travel time) when you need a 15 minute fix – right?

Having Me Help You Is Even LESS EXPENSIVE

QuickBooks Online Service vs. Cost of QuickBooks Software

Consider buying the Retail Box Version of QuickBooks software with the physical DVD – (like “the old days”) – a discounted QuickBooks Pro or Premium at Costco will be a few hundred dollars. As of October 2015, Costco pricing is as follows:

Costco pricing of Intuit QuickBooks Software

The downside to buying physical copies of machine dependent software – is that every few years, a newer versions will be released with fancy new features and even fancier interface improvements. On the other hand, by choosing QuickBooks Online (software-as-a-service) on the cloud, your software is ALWAYS up-to-date; always the very latest version!

Cloud Computing Is Reliable and Safe

As we come to rely on big data companies, we grow more comfortable allowing these big companies companies to protect our valuable data on their mirrored and managed servers. Sure, no company is infallible, but these services do allow us cloud computing customers to be extra cautious and download backup copies of our own data, should we choose to.

The Talent and Resources are moving to SAAS Cloud Accounting

Intuit and QuickBooks Online — like all business accounting software companies — Intuit is transferring their best and brightest talent and resources from their “on-premise solutions” Retail Box Software division to what they know is the future: SAAS (software-as-a-service) cloud accounting. Please take my advice and try QuickBooks Online. It’s so inexpensive to try – why not?

What are the differences in cost?

Up above we have the Costco’s pricing (2015) for traditional retail boxed software. Paying for online software access and cloud usage/storage as a service is actually cheaper or the same — but with so many more benefits for you and your business.

Intuit QuickBooks Online Pricing

A Breakdown of the 4 QuickBooks Online Choices:

$9.99/month – Self-Employed

  • Untangle business from personal expenses
  • Simplify estimated quarterly taxes
  • Track 1099 tax so you know how much to save
  • Download bank transactions and find Schedule C deductions

$12.95/month – Simple Start

  • Track income and expenses
  • Create estimates and invoices
  • Sync bank accounts and apps

$26.95/month – Essentials

  • Track income and expenses
  • Create estimates and invoices
  • Sync bank accounts and apps
  • Manage and pay bills
  • Instant sale and profit reports

$39.95/month – Plus

  • Track income and expenses
  • Create estimates and invoices
  • Sync bank accounts and apps
  • Manage and pay bills
  • Instant sale and profit reports
  • Track inventory
  • Prepare and print 1099s

QuickBooks Online is Known to Solve the Follow Common Dilemmas

While I am reluctant to create another long list —but frankly, if you are a business owner, or a soon-to-be business owner, you really should stare at those 100’s of ladies (at the top of this page) typing individual index cards at Sears for their “charge account clients” and then read out loud to yourself EACH amazing thing that a three hundred dollar a year commitment can do for you a several decades later. We’ve come a long way baby…

When you compare these features with what businesses had 30 years back, It is amazing:

  • Separate business from personal spending
  • Calculate and pay estimated quarterly taxes
  • Track mileage and Schedule C deductions
  • Track your income and expenses
  • Download transactions from your bank and credit card accounts
  • Back up your data online automatically
  • Same security and encryption as banks
  • Access your data from a tablet or smartphone
  • Send unlimited estimates and invoices
  • Print checks and record transactions
  • Import data from MS Excel or QuickBooks desktop
  • Invite your accountant –Eugene– to access your data
  • Integrate with available applications
  • Set up invoices to automatically bill on a recurring schedule
  • Manage and pay bills from vendors
  • Enter bills and schedule payments for later
  • Compare your sales and profitability with industry trends
  • Control what your users can access
  • Create and send purchase orders
  • Track inventory
  • Prepare and print 1099s
  • Give employees and subcontractors limited access to enter time worked
  • Track billable hours by customer
  • Create budgets to estimate future income and expenses
  • Categorize your income and expenses using class tracking
  • Track sales and profitability for each of your locations
  • Number of people who can access QuickBooks Online
  • Number of built-in business reports
  • Pay W-2 employees and file payroll taxes
  • Accept online and mobile payments

Palovik Financial Services

Eugene Palovik
Palovik Financial Services
P.O. BOX 206
Buena Park, CA 90621

[Call for Directions to Office]

(714) 863-7857 – Office

(714) 441-1626 Fax

E-mail Eugene Now

Call Palovik Financial Services at (714) 863-7857

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